Office Manager

Centre Sky Architecture, Ltd.
Job Description
Job Description
We are looking for a team player to coordinate, organize, and execute office administrative and project management tasks. You are the main point of contact providing administrative support for all employees, clients, outside consultants, and any office related vendors. Having excellent communication and organization skills, and to be highly detailed with the ability to maneuver between tasks quickly is a must. Your ultimate role is to create and maintain a high level of organizational effectiveness and communication flow throughout the office. This is a full time position. If you are interested, please send your resume to Leah Butterworth, .
Administrative tasks:
 Day-to-day tasks - Answering phones, filing, printing, ordering supplies, mail.
 Maintaining office equipment/office infrastructure
 Responsible for overseeing HR duties and procedures
 Manage contract and price negotiations with office vendors and service providers
 Schedule meetings/appointments
 Tracking project hours and oversee Time Force (employee timecard system)
Administrative/Project support for Principal & Project Managers:
 Coordinate/Schedule meetings with clients and consultants
 Create and maintain project files from inception to end of construction
 Generate and administer appropriate project documents to clients and consultants
 Produce contracts for new clients
 Coordinate project submittals to community Architectural Review Committees
 Assist in writing proposals for potential projects
 Coordinate with past clients showings and photography of their homes
Technical knowledge/Skill/Experience
 Excel
 Outlook
 Word
 Photoshop (some knowledge)
 Architectural Process – helpful
 Office Administration Experience
 Project Management - helpful
Non-technical Personal Characteristics/Talents
 Highly detailed
 Strong organizational skills
 Professional demeanor with excellent customer service skills
 Problem solver with good decision making abilities
Contact Information