Administrative Assistant

Resort Tax
Job Description
Administrative Assistant: Job Description
Position Summary
The Big Sky Resort Area District is seeking an Administrative Assistant to oversee the office and support management. The ideal candidate will be a collaborative team player with a desire to support the Big Sky community. The ability to multi-task with a detail-oriented approach are key skills needed for this role. Assuring a steady completion of workload in a timely manner is key to success in this position.
Responsibilities and Duties
 Ensure deadlines are met and work is accurately completed.
 Answer phones and return messages in a timely manner.
 Pick up mail and help with errands throughout Big Sky.
 Respond to public inquiries and help get answers to questions.
 Take Board meeting minutes and review to verify accuracy.
 Maintain a District calendar and schedule.
 Prepare reports and presentations as needed.
 Support with board and staff orientations.
 Assemble board meeting packets, progress reports and appropriation binders and distribute.
 Organize set up for meetings including organization, advertising, facilitation, sustenance, and clean up.
 Audio/Video conferencing management and troubleshooting.
 Provide support for District elections.
 Organize electronic and physical documents for District.
 Monitor office supply levels and reorder as necessary.
 Assume responsibilities for maintenance of office equipment.
 Clean office and coordinate maintenance with contractors.
 Review and preapprove appropriation payment requests for management.
 Determine if acceptable documents provided for payment request.
 Evaluate payment request discrepancies.
 Manage follow up content from applicants.
 Generate memos, emails, and reports as necessary.
 Execute projects as directed by management and see the projects through to completion.
Qualifications and Skill
 Bachelor’s degree preferred
 Proficiency in MS Office and Adobe Acrobat.
 Ability to analyze and revise operating practices to improve efficiency.
 Detail oriented and comfortable working with a Board of Directors.
 Superior organization skills and dedication to completing projects in a timely manner.
This is a 40 hour per week position during five-day-a-week office hours from 9:00 a.m. until 5:00 p.m., Monday through Friday., Wage range for the position is $16.00 - $18.00 per hour. Position includes vacation, retirement, vacation, medical, dental, and vision.
Applications must be received by 5:00 p.m. on Friday, June 21st. Email your cover letter and resume to
Big Sky Resort Area District | 11 Lone Peak Drive #204 | P.O. Box 160661 | Big Sky MT 59716 | | Phone: 406.995.3234 | Fax: 406.995.4454
Contact Information