Administrative Assistant: Job Description
The Big Sky Resort Area District is seeking an Administrative Assistant to oversee the office and support management. The ideal candidate will be a collaborative team player with a desire to support the Big Sky community. The ability to multi-task with a detail-oriented approach are key skills needed for this role. Assuring a steady completion of workload in a timely manner is key to success in this position.
Responsibilities and Duties
Ensure deadlines are met and work is accurately completed.
Answer phones and return messages in a timely manner.
Pick up mail and help with errands throughout Big Sky.
Respond to public inquiries and help get answers to questions.
Take Board meeting minutes and review to verify accuracy.
Maintain a District calendar and schedule.
Prepare reports and presentations as needed.
Support with board and staff orientations.
Assemble board meeting packets, progress reports and appropriation binders and distribute.
Organize set up for meetings including organization, advertising, facilitation, sustenance, and clean up.
Audio/Video conferencing management and troubleshooting.
Provide support for District elections.
Organize electronic and physical documents for District.
Monitor office supply levels and reorder as necessary.
Assume responsibilities for maintenance of office equipment.
Clean office and coordinate maintenance with contractors.
Review and preapprove appropriation payment requests for management.
Determine if acceptable documents provided for payment request.
Evaluate payment request discrepancies.
Manage follow up content from applicants.
Generate memos, emails, and reports as necessary.
Execute projects as directed by management and see the projects through to completion.
Qualifications and Skill
Bachelor’s degree preferred
Proficiency in MS Office and Adobe Acrobat.
Ability to analyze and revise operating practices to improve efficiency.
Detail oriented and comfortable working with a Board of Directors.
Superior organization skills and dedication to completing projects in a timely manner.
This is a 40 hour per week position during five-day-a-week office hours from 9:00 a.m. until 5:00 p.m., Monday through Friday., Wage range for the position is $16.00 - $18.00 per hour. Position includes vacation, retirement, vacation, medical, dental, and vision.
Applications must be received by 5:00 p.m. on Friday, June 21st. Email your cover letter and resume to firstname.lastname@example.org.
Big Sky Resort Area District | 11 Lone Peak Drive #204 | P.O. Box 160661 | Big Sky MT 59716
www.ResortTax.org | email@example.com | Phone: 406.995.3234 | Fax: 406.995.4454