Administrative Coordinator - Yellowstone Club Community Foundation

Yellowstone Club Community Foundation
Job Description

The purpose of the Administrative Coordinator is to effectively assist the team toward the development goals of the Yellowstone Club Community Foundation.
Essential Job Functions:
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.

  • Strong written and verbal communication skills.

  • A clear, thoughtful, and polite communicator.

  • Strong organizational and attention to detail skills.

  • The ability to complete tasks without error.

  • The ability to complete tasks in a timely manner.

  • The ability to manage tasks and time independently.

  • Reliable and consistent in all areas.

  • Strong problem-solving skills.

  • Approach all assigned tasks with a proactive, can-do attitude.

  • Approachable and helpful; team-oriented and driven.

  • The ability to accept and apply feedback.

  • The ability to accurately communicate Foundation goals and messaging.

  • Confidentiality of all Foundation information from donors and members to organizational materials and content.

Office Management

  • Manage staff scheduling, calendars, phoneline, voicemail messages, meeting space, material prep, inventory, mail, and other similar tasks.

  • Mange all existing and future office spaces including letterhead, supplies, snacks, equipment, repairs, maintenance, cleaning, and other similar tasks.

  • Manage a paperless, organized filing system.

  • Prepare meeting and presentation materials, as needed.

  • Record, distribute, and file meeting minutes.

  • Administer check requests and credit card reports, and other similar tasks.

  • Coordinate projects with extended teams including technology, accounting, marketing, and HR, as assigned.

Public Relations

  • Website administration, as directed.

  • Social media administration, as needed.

  • Coordinate marketing material production and delivery.

  • Administer sponsorships including partner coordination, budget and check requests, and other similar tasks.

Fund Development

  • Coordinate production and delivery of the annual report and other existing and future reports.

  • Facilitate production and mailing of the annual appeal, new member mailings, and other mailings.

  • Coordinate production and delivery of gifts.

  • Assist with event planning, day-of, and follow up.

Donor Relations

  • Administer salesforce including data entry of donors, members, grant recipients, volunteers, meeting notes, giving histories, and other similar tasks.

  • Create salesforce reports.

  • Troubleshoot salesforce reports, as needed.

  • Administer pledge tracking, payment reminders, and other similar tasks.

  • Administer tax acknowledgment forms and giving receipts.

  • Provide donor information reports upon request.


  • Assist grant funding planning, agreements, tax receipts, and other similar tasks.

  • Administration facilitation of the thrift store, giving program, employee assistance, volunteer program, ambassador program, and future programs, as assigned.

  • Coordinate scholarships including school counselor coordination, application process, applicant coordination and notification, budget and check requests, and other similar tasks.

Other duties as assigned.
Pay and Benefits
This is a full time year round hourly position with benefits. The annual income range for this position is between $47,000 and $52,000 based on experience.

Contact Information