Residence Inn by Marriott Big Sky/The Wilson Hotel
Job Description

Job Description:  Responsible for all bookkeeping functions, as well as human resource administration at hotel.  



  • Oversee all accounting functions, including but not limited to, accounts payable, accounts receivable, petty cash, payroll, ordering procedures, and end of period reporting.Maintain direct bill files.
  • Maintain monthly checkbook; review with department heads and advise GM of any spending variances to budget.
  • Maintain and process month-end inventories (market & breakfast).
  • Comply with corporate accounting procedures.
  • Ensure documentation is processed accurately and submitted timely to Management Company Headquarters.
  • Maintain current licenses and permits as prescribed by local, state, and federal agencies.
  • Complete daily and monthly reports requested by URGO.
  • Assist Headquarters Staff with Month End Closings and other projects as required.
  • Collaborate with GM and department heads on month end P&L’s, GL’s and yearly budgets.
  • Tax exempt reconciliation, monitor house accounts, bank accounts and follow up on all account receivable balances weekly.  


  • Ensure property hiring practices comply with I-9, ADA, and EEO requirements and strive for a culturally diverse work place.
  • Operate and manage the hotel HR systems:payroll, COBRA, background checks, drug testing, benefits administration, etc.
  • Complete market wage survey and benefit surveys annually or as requested by GM.
  • Maintain employee personnel files and medical files.Audit files annually to ensure all documents are active and properly filed.
  • Receive hiring recommendations from team supervisors.Participate in staff interviews with GM and/or department head.
  • Promote both Guarantee of Fair Treatment and Open-Door policies.
  • Carry out all reasonable requests of which you can perform.
  • Ensure effective departmental communication and information systems through logs, department meetings, and hotel meetings.
  • Respond timely to guest billing inquiries and chargeback documentation requests.


  • Create and nurture a hotel environment that emphasizes motivation, empowerment, teamwork and a passion for providing service.
  • Be readily available & approachable for all team members.
  • Assist supervisors in understanding team members’ ever-changing needs and expectations.
  • Take proactive approaches when dealing with associate concerns.
  • Always extend professionalism and courtesy to team members.
  • Celebrate and foster decisions that result in successes as well as failures.
  • Assist associates in understanding and using all benefits available to them.
  • Listen to any concerns or questions associates have about payroll, 401k and medical benefits.


  • Be readily available/ approachable for all guests.
  • Take proactive approaches when dealing with guest concerns.Follow property specific second effort and recovery plan.
  • Ensure staffing levels allow team members to exceed guest needs.

In addition to performance of the essential functions, this position may be required to perform a combination of supportive functions, determined by the GM:   

  • The hotel operates 7 days a week, 24 hours a day.Schedules must accommodate fluctuating business demands and associates may be asked to work shifts other than those they prefer or normally work.
  • Carry out all reasonable requests by leadership team.
  • Comply with department uniform and appearance standards.
  • Participate in Manager on Duty coverage program requiring weekend stay-over.


Contact Information